National Association of State Procurement Officials

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Multi-Function Devices & Related Software, Services & Cloud Solutions

Buying from a NASPO ValuePoint Contract? Learn How

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  • Portfolio Expiration:
  • Portfolio Renewal Limit:

How to Buy from a NASPO ValuePoint Contract

If you’ve identified a portfolio or supplier on the NASPO ValuePoint website and are ready to make a purchase:
The first step is to check whether your state has a Participating Addendum (PA) for that contract. Each PA outlines which entities within the state (such as agencies, counties, cities, public universities, or school districts) are authorized to purchase from the agreement.

If your organization is covered by a PA:
The next step is to follow your state’s or your organization’s established procurement procedures to complete the purchase. NASPO ValuePoint does not issue purchase orders or manage individual transactions, as each state or local entity retains its own procurement authority. These processes can vary widely, some state agencies may be required to use a central procurement platform (for example, an ERP (SAP, Workday, JD Edwards, etc.) or eProcurement System (Ivalua, SOVRA, CGI Advantage, etc.)), while local entities such as public universities or municipalities may have their own systems and approval thresholds.

Because these rules differ from state to state and even between organizations within the same state, NASPO ValuePoint cannot prescribe a single buying process, but encourages purchasers to work within their local procurement guidelines when utilizing NASPO ValuePoint contracts.

Portfolio Snapshot

Everything you need to know about this portfolio's solicitation process.

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Solicitation Documents

About the Portfolio

Important Update: Changes to How Your Printer Works

Microsoft is updating Windows to change how computers connect to printers. To block hackers and keep your data safe, a new security feature called Windows Protected Print (WPP) is deleting traditional printer software (drivers) and replacing them with a universal, highly secure system.

+ Read More

Why this matters to you: While this makes your computer safer, your printer will lose its advanced features if you don't act. Without the proper update, you will only be able to do basic printing, and you may lose essential functions like:

  • Selecting specific paper trays
  • Stapling or hole-punching
  • Using secure PIN-code printing

What you need to do: To keep your printer working exactly the way you need it to, you must download a new Print Support App (PSA). The MFD Suppliers have provided NASPO ValuePoint with official links to these apps, which safely restore all of your printer's essential functions under Microsoft's new security rules. Please use the links on each Supplier's portfolio page and follow the listed instructions.

***PORTFOLIO UPDATE***

Please be advised that as of 3/06/2026, Epson America, Inc. has elected to terminate their Master Agreement. This Master Agreement and contractor information has been removed from the NASPO portfolio page. 

State Rollout Meeting

The purpose of these Master Agreements is to provide Multi-function Devices (MFD's), Single-function Printers, Production and Industrial Print Equipment and Services, Large/Wide Format Equipment, Scanners, and Specialty Printers. Managed Print Services (MPS) and software bundles that enable efficient workflows which enhance the productivity and capability of the Devices are also included, along with digital document solutions that involve imaging, retrieval, archival, scanning services, and back file conversion. In addition, IT solutions (as they relate to Multi-Function Devices) such as Software as a Service (SAAS), cloud-based offerings, and web-based fleet management tools are also offered. For all other software and Cloud Solutions, please see the Cloud Solutions (2016-2026) and Software Value Added Reseller (SVAR) 2022-2029 portfolios.

Products & Services

  • Group A - Multi-Function Devices, A3
  • Group B - Multi-Function Devices, A4
  • Group C - Production Equipment
  • Group C - Sub-Group C1 -Standalone Production Devices (cutters, sorters, binders) OEM and Non-OEM
  • + Read More
  • Group C - Sub-Group C2 - Industrial Print Equipment - OEM and Non-OEM
  • Group D - Single Function Printers
  • Group D - Sub-Group D1 - Specialty Printers (3D, receipt, barcode label, card, cable) OEM and Non-OEM
  • Group E - Large/Wide Format Equipment
  • Group F - Scanners
  • Group G - Software
  • Group G - Sub-Group G1 -Software Related Services
  • Group H - Consumable Supplies
  • Group I - Managed Print Services

Have suggestions for additional products and services in this portfolio?
Contact Us

All Suppliers (9)

Canon USA, Inc.
Canon USA, Inc. logo

Canon USA, Inc.

HP, Inc.
HP, Inc. logo

HP, Inc.

Konica Minolta Business Solutions USA, Inc.
Konica Minolta Business Solutions USA, Inc. logo

Konica Minolta Business Solutions USA, Inc.

Kyocera Document Solution America, Inc.
Kyocera Document Solution America, Inc. logo

Kyocera Document Solution America, Inc.

Lexmark International, Inc.
Lexmark International, Inc. logo

Lexmark International, Inc.

Ricoh USA, Inc.
Ricoh USA, Inc. logo

Ricoh USA, Inc.

Sharp Electronics Corp.
Sharp Electronics Corp. logo

Sharp Electronics Corp.

Toshiba America Business Solutions, Inc.
Toshiba America Business Solutions, Inc. logo

Toshiba America Business Solutions, Inc.

Xerox Corp.
Xerox Corp. logo

Xerox Corp.

NASPO ValuePoint makes every effort to maintain the accuracy and completeness of the documents on this website. However, all official records are maintained by the Lead State (or Participating Entity, in the case of participating addenda). In the event of any conflict between the documents on this site and an entity’s official records, the official records govern.

Questions, concerns, and feedback on this website’s content may be sent to [email protected].

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Participating Addenda

Select a state or territory on the map to view participating addenda.

Contact the Lead State:
Colorado

Nikki Pollack
[email protected]
(303) 866-5671

Contact NASPO

For Buyers

Joel Atkinson
Cooperative Portfolio Manager
[email protected]

For Suppliers

Tanya Campbell
Supplier Engagement Manager
[email protected]

What is a Participating Addendum?

A Participating Addendum (PA) is generally used by a state Chief Procurement Official (CPO) to establish a state contract tied to a specific NASPO ValuePoint master agreement. The PA identifies unique terms and conditions specific to a state and identifies state agencies and other eligible entities in the state that are authorized to participate in the agreement. A state CPO may issue PAs that allow participation as follows:

  • Statewide provides for participation by all state and local government agencies and other eligible entities within the state
  • State only provides for participation only by state agencies.
  • Non State entities only provides for participation by local government agencies and other eligible entities, but prohibits participation by state agencies.

Review your state’s Participating Addendum (PA) to determine eligibility. If a PA is not currently in place, contact the state CPO to discuss whether participation may be considered.

For questions related to participation in NASPO ValuePoint master agreements, please contact the Cooperative Contract Coordination team at [email protected].

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Alabama

State PAs

Non-State PAs

  • No non-state PAs available for Alabama.

Alaska

State PAs

Non-State PAs

  • No non-state PAs available for Alaska.

Arizona

State PAs

Non-State PAs

  • No non-state PAs available for Arizona.

Arkansas

State PAs

Non-State PAs

  • No non-state PAs available for Arkansas.

California

State PAs

Non-State PAs

  • No non-state PAs available for California.

Colorado

State PAs

Non-State PAs

  • Township of Roxbury

Connecticut

State PAs

Non-State PAs

  • No non-state PAs available for Connecticut.

Delaware

Download the Participating Addendum

State PAs

Non-State PAs

  • No non-state PAs available for Delaware.

Florida

State PAs

Non-State PAs

  • No non-state PAs available for Florida.

Hawaii

State PAs

Non-State PAs

  • No non-state PAs available for Hawaii.

Idaho

State PAs

Non-State PAs

  • Ada County

Illinois

Download the Participating Addendum

State PAs

Non-State PAs

  • No non-state PAs available for Illinois.

Iowa

State PAs

Non-State PAs

  • No non-state PAs available for Iowa.

Kansas

State PAs

Non-State PAs

  • No non-state PAs available for Kansas.

Kentucky

State PAs

Non-State PAs

  • No non-state PAs available for Kentucky.

Louisiana

State PAs

Non-State PAs

  • No non-state PAs available for Louisiana.

Maryland

State PAs

Non-State PAs

  • No non-state PAs available for Maryland.

Massachusetts

State PAs

  • Canon USA, Inc. | Commonwealth of Massachusetts
    Commonwealth of Massachusetts | 187646     Participating Addendum
  • Konica Minolta Business Solutions USA, Inc. | Commonwealth of Massachusetts
    Commonwealth of Massachusetts | 187962     Participating Addendum
  • Kyocera Document Solution America, Inc. | Commonwealth of Massachusetts
    Commonwealth of Massachusetts | 189398     Participating Addendum
  • Ricoh USA, Inc. | Commonwealth of Massachusetts
    Commonwealth of Massachusetts | 187846     Participating Addendum
  • Sharp Electronics Corp. | Commonwealth of Massachusetts
    Commonwealth of Massachusetts | 188627     Participating Addendum
  • Toshiba America Business Solutions, Inc. | Commonwealth of Massachusetts
    Commonwealth of Massachusetts | 188037     Participating Addendum
  • Xerox Corp. | Commonwealth of Massachusetts
    Commonwealth of Massachusetts | 187800     Participating Addendum

Non-State PAs

  • No non-state PAs available for Massachusetts.

Minnesota

State PAs

Non-State PAs

  • No non-state PAs available for Minnesota.

Missouri

State PAs

Non-State PAs

  • No non-state PAs available for Missouri.

Montana

State PAs

Non-State PAs

  • No non-state PAs available for Montana.

Nebraska

State PAs

Non-State PAs

  • No non-state PAs available for Nebraska.

Nevada

State PAs

Non-State PAs

  • No non-state PAs available for Nevada.

New Hampshire

State PAs

Non-State PAs

  • No non-state PAs available for New Hampshire.

New Jersey

State PAs

Non-State PAs

  • New Jersey City University
  • North Hunterdon Voorhees Regional High School District

New Mexico

State PAs

Non-State PAs

  • No non-state PAs available for New Mexico.

North Dakota

State PAs

Non-State PAs

  • No non-state PAs available for North Dakota.

Ohio

Download the Participating Addendum

State PAs

Non-State PAs

  • City of Marysville
  • City of Orrville
  • Coshocton County Family and Children First Council
  • Family PACT of Coshocton County Inc
  • Franklin County Board of Commissioners
  • Holmes County Chamber of Commerce
  • Licking Heights Local School District
  • Mechanicsburg Exempted Village School District
  • Mid-East Career and Technology Centers
  • Pickaway County
  • United Way of Ohio
  • Wayne County Public Library

Oregon

State PAs

Non-State PAs

  • No non-state PAs available for Oregon.

Rhode Island

State PAs

Non-State PAs

  • No non-state PAs available for Rhode Island.

South Dakota

State PAs

Non-State PAs

  • No non-state PAs available for South Dakota.

Tennessee

Download the Participating Addendum

State PAs

Non-State PAs

  • No non-state PAs available for Tennessee.

Utah

State PAs

Non-State PAs

  • No non-state PAs available for Utah.

Vermont

State PAs

Non-State PAs

  • No non-state PAs available for Vermont.

Washington

State PAs

Non-State PAs

  • No non-state PAs available for Washington.

Wisconsin

State PAs

Non-State PAs

  • No non-state PAs available for Wisconsin.

Wyoming

State PAs

  • No state PAs available for Wyoming.

Non-State PAs

  • Wyoming Department of Transportation

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